HR and payroll outsourcing: a way to reduce costs and increase the efficiency of companies
Payroll is nothing more than HR and payroll processes in a company, which are already quite complicated in themselves. In addition, they have recently undergone frequent legislative changes, which means that HR and payroll departments must constantly react and adapt their activities to new requirements. Constantly changing regulations are also a challenge for many business owners.
The need to thoroughly familiarize yourself with changes in labor law and taxes requires a lot of time. It becomes necessary to secure adequate financial resources for team training and updating billing systems. In this situation, more and more companies are considering outsourcing HR and payroll services to external experts.
What is payroll?
More and more companies are opting for payroll – i.e. professional, comprehensive outsourcing of HR and payroll processes. In this way, companies not only get rid of the problem of keeping up with changes in regulations, but also gain continuity of service and financial savings.
Outsourcing HR and payroll services to external specialists means annual savings of 10 to 20% compared to the value of maintaining your own HR and payroll department,” confirms Tomasz Pawluczuk, Key Account Manager for Payroll at LeasingTeam Group . – In addition, there is a reduction in fixed costs. For example: a customer with 100 employees to settle pays an external company to handle this hundred. If it reduces employment to 80 people, it will receive a reduced invoice by 20%. In the situation of the internal HR and payroll department, there is no such possibility. In addition, payrolling eliminates the need for continuous training of HR and payroll employees and the resulting costs. In addition, there are savings on the purchase of software for the HR department and its updates. All these issues in payrolling are dealt with by an external entity – lists Tomasz Pawluczuk.
Thanks to payrol, the company can count on monthly settlements of employees, control of contracts, handling certificates and all employee documentation, as well as calculating liabilities to the Tax Office and the Social Insurance Institution or representation before state authorities. This is a great time saver, which the entrepreneur can spend on his key business and the implementation of strategic goals. At the same time, Payroll protects against the consequences of inadvertent mistakes made by employees of your own HR and payroll department.
How to choose the best payroll provider?
Experience is the key ,” says Agnieszka Haponik, Business Development Director at LeasingTeam Group. It is worth taking a look at the system used by the service provider. In our case, it is Teta – an advanced and safe solution that many companies running their own HR and payroll department could not afford to buy. This is another advantage of payrolling – as part of the service, the company receives service based on the most modern systems, on which it does not have to spend a penny. It is worth paying attention to the recommendations of other customers – it is always a confirmation of the high quality of services.
>>> Ask about Payroll Outsourcing service for your company
When choosing a payroll provider, you can also check whether the company has and provides customers with a platform for comprehensive service and automation of HR processes. “As part of payroll cooperation, all our clients receive access to our proprietary TalentPoint platform ,” adds Agnieszka Haponik. It streamlines workflow by automatically connecting HR, employees, billing, and contracts. The client gains electronic time records, analytical reports, the ability to generate and sign contracts online. Employees, on the other hand, have constant access to their data, report holidays using the platform, download documents related to employment, etc. In other words, we eliminate all paperwork related to HR and payroll and move to fully digital, extremely efficient and environmentally friendly solutions – concludes Agnieszka Haponik from LeasingTeam Group.
Doświadczony analityk rynku pracy, specjalizuje się w badaniach nad trendami zatrudnienia i zmianami w strukturze zawodowej. Jego artykuły, publikowane w renomowanych czasopismach branżowych, pomagają czytelnikom zrozumieć dynamikę rynku pracy.
