What you should know about the hiring process

If you make it through all the stages of the recruitment process and the employer offers you a job, you’re still facing the final task: completing the formalities related to hiring.

1.The employer will give you a set of documents that must be filled out for the hiring to be complete. They comprise:

  •  a personal data questionnaire,
  •  a PIT-2 tax form,
  •  consent to the retention of personal data
  •  information on commuting costs (which you fill out if your place of residence is in a different municipality from the place of employment)
  •  bank account information for payment of salary
  •  statement of whether you’re a parent or guardian of a child.

2. Signing the contract
After filling out the documents, you sign your agreement, and a statement that you’ve familiarized yourself with the workplace regulations. If your contract isn’t made in writing, the employer should confirm in writing all the terms and conditions, at the latest by the date you start work. Within seven days from the date of hiring, the employer should inform you about subjects including working hours, the timing and method of salary payments, details of leave and the notice period for termination.

3. Medical examination
On the basis of your personal data form, the employer will give you a referral for a medical exam. These are obligatory, and are intended to rule out contraindications for working in a given position. The cost is borne by the employer. Without the exam, you cannot be allowed to start work.

4. Health & safety training
Before starting work, you must undergo initial training on the workplace health and safety rules, as well as general instruction and instruction on your specific job, organized by the employer. The training is valid for five years, and is an essential condition for allowing the employee to begin work.

5. Insurance
Within seven days from the hiring date, the employer is obliged to register you as an employer with the Social Insurance Fund (ZUS), and then to withhold insurance payments on your behalf: retirement, disability, illness and accident. ZUS also collects, and distributes to other institutions, contributions for health insurance, the Labor Fund, the Guaranteed Labor Benefit Fund and the Bridge Retirement Fund.